Event admin & Information
Last Updated: 26.07.2026
Below you will find a list of date-critical actions and essential information to support your preparation for, and participation in, Trans Caledonia 2026. These deadlines are important and must be adhered to. We strongly recommend that riders mark these dates in their diaries and set reminders to avoid missing any key requirements.
A summary of the deadlines is provided here with essential information and more details below:
DEADLINE - Friday 6th MARCH 2026
Race Participant form:
To help our planning, all riders must complete a Race Participant Form by 6th March. Please see link to the form here.
DEADLINE - Wednesday 6th MAY 2026
Final balance payment:
The remaining balance of £1,895 GBP must be paid by Wednesday 6th May via bank transfer, in the same way as the deposit. A reminder with bank details will be sent before the deadline. Please note that failure to pay by 6th May will result in your place being forfeited.
Note: Our bank charges £7 GBP for SWIFT/CHAPS international payments, and £0 / no charges if payments are made via SEPA international payments. If you have the option when paying please chose a SEPA payment option or add £7 to the total!
DEADLINE - Thursday 6th August 2026
Travel details:
Please fill out this form giving us full details of how you will arrive and depart from the event and if you’d like to book parking. Full details on arrival and departures are provided below.
Insurance:
Please fill out this form to upload a copy of your accident and injury insurance (must clearly show your name and dates of coverage). Note: For UK residents this is not mandatory, however recommended.
Participant health & Medical Form
Fill in the health and medical form here.
DEADLINE - Sunday 6th September 2026
Whatsapp:
Please ensure that WhatsApp is installed and add Chris Hutchens: +44 (0) 7887 768465 as a contact
GPX Files:
Please ensure that you have downloaded the GPX files and loaded them onto a suitable app / GPS device. Files will be provide here prior to the race.
Event Overview & Rules:
Please read the Event Overview & Rules Document
Detailed INFORMATION
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Sunday 6th September – Arrival Day
Meeting Point 1: Peebles Hydro Hotel (Race check-in: 12:00 – 13:00)
Meeting Point 2: Edinburgh Airport (EDI) (Race check-in: 12:30 – 13:30)
Transfer to Aberdeenshire: Approximately 3.5 hours
Evening: Registration, welcome briefing, and dinner at Ardoe House Hotel (Aberdeenshire)
Monday 7th – Saturday 12th September – Race Days
Day 1: Aberdeenshire (Deeside)
Day 2: Aberdeenshire (Donside)
Day 3: Highlands (Laggan)
Day 4: Perthshire (Dunkeld)
Day 5: Tweed Valley
Day 6: Tweed Valley
More details on the race route will be provided in the event briefing
Sunday 13th September – Departure Day
Breakfast and Peebles Hydro hotel check out by 12:00
Return shuttles to Edinburgh Airport (EDI)
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If you are driving to Trans Caledonia you are required to meet at the Peebles Hydro Hotel (EH45 8LX).
You must arrive ready for race check in between 12:00 - 13:00 on Sunday 6th September 2026. Bikes must be built ready for transfer on bike trailers by 13:00. Please arrive on time to ensure we are not delayed leaving. Bike bags can be stored and returned at the end of the week.
Parking will be available for the week at Peebles Hydro Hotel at an additional cost of £30 per vehicle. To book parking, please fill out the travel details form linked below.From 13:00 we will then transfer you and your bike to Ardoe House Hotel (Aberdeenshire) for race registration, briefing and dinner (approximately 3.5 hour drive). Note, lunch will not be provided on this day.
Our final race hotel is Peebles Hydro Hotel therefore you will have access to your vehicles if parked at Peebles Hydro from the evening of Thursday 10th September.
Although our preference is to meet everyone at Peebles Hydro, there is an option for participants to arrive directly to our first hotel in Aberdeenshire (Ardoe House Hotel AB12 5YP), arriving there by latest 17:00 on Sunday 6th September.
Please note, there are limited options for a shuttle back to Aberdeenshire at the end of the race.ACTION: By latest Thursday 6th August, riders are required to confirm their travel details and book parking. The form can be found here.
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If you are flying to Trans Caledonia you are required to meet at Edinburgh Airport (EDI). The pick up location is in the Edinburgh Airport Coach Park next to the multistorey parking (to the south). The location is provided here.
You must arrive at the pick up location ready for race check in between 12:30 - 13:30 on Sunday 6th September 2026. Therefore your flight must arrive before 12:00 (midday) on Sunday 6th September.
When booking flights, particularly those with connections, please consider arriving early to allow extra time for possible delays with luggage. If you plan to arrive before Sunday 6th September and would like advice on hotels or riding options, please contact us directly by email.Bikes must be built ready for transfer on bike trailers by 13:30. Bike bags will be stored and returned at the end of the week.
From 13:30 we will then transfer you and your bike to the Ardoe House Hotel (Aberdeenshire) for race registration, briefing and dinner (approximately 3 hour drive). Note, lunch will not be provided on this day.
Action: by latest Thursday 6th August you must send us full details of your flights, including times, origin city, airline and flight number for both your outbound and homebound flights. The travel details form can be found here. -
Flying: Shuttle services to Edinburgh Airport (EDI) will run throughout the morning, with multiple departures from 08:00 on Sunday 13th September. Your flight should not depart earlier than 11:00 on Sunday 13th.
Bike bags will be available from the evening of Saturday 12th September.Driving: Check out of Peebles Hydro Hotel is by 12:00 (midday on Sunday 13th September).
Aberdeenshire Shuttle: A limited number of places will be available for a shuttle back to Aberdeenshire.
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Please refer to our kit list which details mandatory and recommended kit requirements. You’ll also find a discount code for deuter packs and luggage as our official backpack partner.
You can travel with the following bags:
1 x bike bag (must be emptied and will be stored for the duration of the event week with no access during the week)
1 x holdall/duffel - transported by our team during the race. Max 25kg.
1 x small bag / backpack - transported by our team during the race
1 x riding backpack / hip pack - transported by you on your bike
You will be provided with luggage tags for your holdall/duffel & small bag/backpack, and only luggage with these tags will be transported by our team.
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Appropriate accident / injury insurance cover is mandatory for non UK racers in order to participate in Trans Caledonia.
Your insurance must include:
Cover for mountain biking (including downhill riding) in a competitive or racing environment, or confirmation that this is not specifically excluded.
It is each rider’s responsibility to ensure that their insurance meets the requirement outlined above.
In the event of an emergency, medical treatment and evacuation will be arranged by the event medical team via the UK emergency services. Trans Caledonia does not provide personal accident insurance for participants.
Trans Caledonia operates a strict cancellation policy. We therefore strongly recommend that you also purchase insurance that covers the loss of your entry fee should you be unable to take part.
The Official Insurance Partner of Trans Caledonia is Bikmo - a specialist cycle insurance provider dedicated to protecting the world’s riders and the places we ride.
Their comprehensive cycle insurance policies have options that cover theft, accidental damage, personal accident, public liability and racer cover, giving you confidence whether you’re training, competing or exploring. They also offer specialist travel insurance designed for cycling adventures and racing.
Action: By Thursday 6th August, please send us a copy of your accident and injury insurance (must clearly show your name and dates of coverage).
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We require all riders participating in Trans Caledonia to complete a Participant Health & Medical Form. All information provided will remain strictly confidential.
For your safety, it is important that our medical team are aware of any pre-existing medical conditions before the event. Please take the time to complete the form.
If you would like to discuss a medical matter directly with our medics, please let us know, and we will connect you with them.
ACTION: Please submit your completed health form linked here by Thursday 6th August at the latest.
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We will be using WhatsApp as a primary channel to share logistics and course-related information with participants throughout each day of the race. Messages will be sent via Broadcast mode.
Action: by Sunday 6th September
Download the WhatsApp app if you haven’t already.
Add the Race Director (contact details TBC) to your phone contacts.
Notify us if the mobile number you use for WhatsApp is different from the one you provided during application.
Note, if you do not add the Race Director as a contact, you will not receive race broadcast messages.
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All participants will receive GPX files for the race route in the week prior to Trans Caledonia. You will need to download and load these GPX files onto suitable UK mapping app on your phone or a GPS device in order to navigate the course.
While the race route will be marked with arrows at key transitions to help guide you, the GPX files are essential for full navigation.
Action: By latest Sunday 6th September, download the GPX files.
Komoot have kindly provided all racers with 90 day premium Komoot. Your codes are provided below. To redeem the code, click on the link above your name. Please let us know if there are any issues redeeming your code.
https://komoot.com/ft/TC3A11BIRW5J
Alexia Desilehttps://komoot.com/ft/TC3A18WHFLRT
Allan Bouwstrahttps://komoot.com/ft/TC3A1CAH31R6
Andreas Tschanzhttps://komoot.com/ft/TC3A1DOLVR2P
Andy Sadlerhttps://komoot.com/ft/TC3A1DWWFGFC
Anon Luhttps://komoot.com/ft/TC3A1HX340ZZ
Anton Mironovhttps://komoot.com/ft/TC3A27S7QE1W
Becci Skeltonhttps://komoot.com/ft/TC3A2BEOMV51
Benjamin Trinderhttps://komoot.com/ft/TC3A2BG5PQB0
Bevan Joneshttps://komoot.com/ft/TC3A2L3LLEUB
Brennan Delphiahttps://komoot.com/ft/TC3A2LMB0ZI1
Cameron Brycehttps://komoot.com/ft/TC3A2ME7R78A
Carl Hall-Gallushttps://komoot.com/ft/TC3A2Y9R2YB3
Daniel Portmanhttps://komoot.com/ft/TC3A30HRYCGU
David Griffinhttps://komoot.com/ft/TC3A36HT60WI
Devon Vighttps://komoot.com/ft/TC3A37XX7RXC
Dominic Schupplihttps://komoot.com/ft/TC3A3UBNV8SR
Douglas Weber-Steinhaushttps://komoot.com/ft/TC3A3YZ3V36G
Edwin Dijkshoornhttps://komoot.com/ft/TC3A4EDGBLWN
Elizabeth Abbashttps://komoot.com/ft/TC3A4OABXBDL
Filip Radulovichttps://komoot.com/ft/TC3A55JDW17T
Francesco Piraccinihttps://komoot.com/ft/TC3A5JJINF2T
Gil Guillauminhttps://komoot.com/ft/TC3A5LMEMMCW
Giles Morrishttps://komoot.com/ft/TC3A5R93GWFI
Glenn Macarthurhttps://komoot.com/ft/TC3A6G80YY5K
Greg Callaghanhttps://komoot.com/ft/TC3A6N1JMX8T
Gundars Savickishttps://komoot.com/ft/TC3A6U875OFT
Hannes Suterhttps://komoot.com/ft/TC3A745TG3N4
Hanspeter Indermühlehttps://komoot.com/ft/TC3A75K89ROP
Harold Woolnoughhttps://komoot.com/ft/TC3A7FN2H5CG
Jake Ebdonhttps://komoot.com/ft/TC3A8HBBEQMZ
Jeppe Korshøj Bendixenhttps://komoot.com/ft/TC3A93KPR8JB
Jim Davehttps://komoot.com/ft/TC3A95N3EU7A
John Denholmhttps://komoot.com/ft/TC3A9IKPYZGR
Jonathan Burnshttps://komoot.com/ft/TC3A9ITI3GY7
Jonathan Campbellhttps://komoot.com/ft/TC3A9RRMZ9NA
Justin Gallanthttps://komoot.com/ft/TC3A9WWQ2GIJ
Keith Roberthttps://komoot.com/ft/TC3AA8WV5PK3
Kim Reinholdthttps://komoot.com/ft/TC3AADTBGI2G
Kjetil Øygardhttps://komoot.com/ft/TC3AAES6AF81
Lukas Dambachhttps://komoot.com/ft/TC3AARN8C1DM
Lukasz Wielbahttps://komoot.com/ft/TC3AAYMQAMYK
Marcus Swailhttps://komoot.com/ft/TC3ABBAUPM0M
Mario Tadichttps://komoot.com/ft/TC3ABL1LSIG6
Martin Butcherhttps://komoot.com/ft/TC3AC5371654
Matthieu LEFEBVREhttps://komoot.com/ft/TC3ACOFU33H6
Maxime Tilliethttps://komoot.com/ft/TC3AD3OZBJ86
Melanie Bassetthttps://komoot.com/ft/TC3ADCFJ3S5P
Michael Pincheshttps://komoot.com/ft/TC3ADHAB6RZ9
Michael Stotthttps://komoot.com/ft/TC3AF9X7GAUO
Michelle Guyhttps://komoot.com/ft/TC3AGZ313LGE
Neil Forrowhttps://komoot.com/ft/TC3AHAC5E83Q
Neil Stewarthttps://komoot.com/ft/TC3AHS23YXJA
Nicholas Salatahttps://komoot.com/ft/TC3AIPL9W3ZL
Nick Bassetthttps://komoot.com/ft/TC3AITLYWJJY
Niklas Wibäckhttps://komoot.com/ft/TC3AJM4GGYHL
Øyvind Hemhttps://komoot.com/ft/TC3AJPLKDNTT
Patrick Grobhttps://komoot.com/ft/TC3AKGOUSW8W
Paul Cameronhttps://komoot.com/ft/TC3AKRFEP5XB
Paul Sheldonhttps://komoot.com/ft/TC3AKXVUAN7D
Phil Fallowshttps://komoot.com/ft/TC3AL0LMX0FW
Quentin Arnaudhttps://komoot.com/ft/TC3AL0M8MENK
Rich Gassawayhttps://komoot.com/ft/TC3ALM4RG0CK
Richard Kneenhttps://komoot.com/ft/TC3AMRKXQGG6
Rob Thompsonhttps://komoot.com/ft/TC3AMZU6F1E5
Roman Suesshttps://komoot.com/ft/TC3ANBK5HMTQ
Rudolf Trinklerhttps://komoot.com/ft/TC3AOYENERF4
Sam Hugheshttps://komoot.com/ft/TC3APDR8W0PY
Sarah Evanshttps://komoot.com/ft/TC3APNORD0FX
Simon Walterhttps://komoot.com/ft/TC3APZ9H4M6Q
Souleimene Kayouechehttps://komoot.com/ft/TC3AQ47KLF9H
Stephen Cameronhttps://komoot.com/ft/TC3AQB4EQT4O
Stephen Collinshttps://komoot.com/ft/TC3AQDFYJDLW
Thierry Demangehttps://komoot.com/ft/TC3AQIBC9TWF
Thomas Blondeauhttps://komoot.com/ft/TC3AQVX8R3OQ
Tom Garciahttps://komoot.com/ft/TC3ARPB19KR4
Tom Owenhttps://komoot.com/ft/TC3AS54UM9G2
Uwe Kochhttps://komoot.com/ft/TC3ASK8WZC52
Wiktor Lewandowski -
Please see link to our refund and cancellation policies here.
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Please see linked the an Event Overview and Rules Document
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If you plan to arrive early or wish to extend your stay in Scotland after the race, please feel free to contact us for advice.
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On Saturday 12th September we will finish the race week off in style with a traditional Scottish Ceilidh. If you have family who would like to attend the ceilidh (who aren’t racing), please contact us. Please note this may incur an additional cost.