Cancellation Policy

Trans Caledonia 2026 – Cancellation & Refund Policy

We understand that life happens. Plans can change, injuries occur, and unexpected events may interfere with your ability to race. However, organising a multi-day enduro race like Trans Caledonia requires significant upfront investment in logistics, accommodation, staff, and planning. For this reason, the following cancellation policy applies:

Payment Overview reminder:

  • £500 deposit due by Sunday 15th February 2026 to confirm your place.

  • Final balance due by Saturday 6th May 2026 (4 months before the event).

  • Failure to pay the final balance by this date will result in forfeiting your place.

Refund Policy (if you cancel):

Before April 1st 2026

  • 50% refund of deposit (£250)

  • Your spot will be offered to the waitlist

April 1 – May 6, 2026 (before full balance is due)

  • No refund on deposit

  • If you have paid your full balance, we will refund this (minus the deposit)

May 7 – June 5 2026 (after final balance is paid)

  • 50% refund on full balance

After June 6, 2026 (after final balance is paid)

  • No refunds will be provided

Transfers / Deferrals

  • Entries are not transferable to another rider or future event editions.

Please note that our refund policy is firm and reflects the unique nature of Trans Caledonia. With limited spaces available and complex logistics, it’s essential that every spot is filled. This isn't just a logistical necessity; it's about giving participants enough time to prepare properly for the physical demands of the event. The timelines in our refund policy are designed to encourage thoughtful commitment and to minimise last-minute withdrawals. With that in mind, we strongly recommend that you purchase travel insurance that covers the refund of your entry fee should something prevent you from participating in Trans Caledonia.

Event Day Cancellations Due to Weather/Safety

  • No refunds are available if any day(s) of the event are cancelled due to extreme weather, fire risk, or other safety issues.

  • Your entry fees will already have been allocated to accommodation, transport, meals, and staffing.

  • We will always aim to deliver a rad alternate experience if trail closures or stage changes are required.

Accident and Cancellation Insurance

All riders must have comprehensive accident / injury insurance. Our insurance partners for Trans Caledonia are Bikmo. We recommend taking out [policy name / link once confirmed] policy. 

We have a strict cancellation policy and we therefore strongly recommend you purchase travel insurance that covers the refund of your entry fee should something prevent you from participating in Trans Caledonia.